Posted: Nov 11, 2024
APPLY

Accountant I - Accounts Payable

Application Deadline: N/A
Other

Job Description:

General Statement of Duties:  The Accountant I - Accounts Payable position performs all functions related to the daily operations of accounts payable activities and serve as primary contact for the College community in support activities.  The incumbent ensures the timely and accurate payment of invoices in accordance with policies and procedures; maintains various accounting records and reporting schedules and conducts reconciliations to ensure compliance. Works with administration to review and support process improvements and automation.

Responsibilities:

  • Reviews and processes all accounts payable vouchers ensuring compliance with college and state guidelines and acts as liaison with vendors in resolving vendor issues.
  • Reconciles and processes invoices for all accounts payable checks.
  • Enters accounts payable transactions into the Banner system.
  • Reviews and researches variance in general ledger accounts using Banner system assisting Cost Center Heads with accounts payable questions.
  • Prepares general, adjusting, and correcting journal entries.
  • Maintains records for complex allocation charges and usage which require technical accounting skills.
  • Ensures compliance of Cash Management policy set forth by College Policy.
  • Prepares miscellaneous tax forms required by State & Federal law.
  • Manages and coordinates the Accounts Payable Department Record Retention Process.
  • Works actively with other areas of the college to ensure a spirit of college-wide collaboration, collegiality, civility and teamwork.
  • Embraces and supports the principle that "diversity is everybody's business" through the daily performance of duties and responsibilities.
  • Confers with agency personnel and outside agencies by telephone, in writing or in person to resolve accounting discrepancies and/or obtain statistical data and documentation for various reports and/or projects.
  • Prepares financial statements and reports and maintains accounts and records such as lease schedules, aging reports, and recurring payment schedules.
  • Performs other job related duties as required or assigned.

 


Requirements:

Minimum Qualifications:

Applicants must have at least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below.

Substitutions:

 I.       An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience.*

 II.     Successfully completed education in accounting or business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above the high school level or six (6) months of the required (A) experience.*

 *Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE:  No substitution will be permitted for the required (B) experience.

Required Knowledge, Skills, and Abilities:

  1. Knowledge of the principles and practices of accounting including terminology.
  2. Knowledge of the methods of general report writing.
  3. Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.
  4. Ability to read and interpret documents such as financial reports, accounts and ledgers.
  5. Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
  6. Ability to perform mathematical calculations using formulae to solve accounting problems.
  7. Ability to follow oral and written instructions.
  8. Ability to gather information by examining records and documents and through questioning individuals.
  9. Ability to maintain accurate records.
  10. Ability to prepare genera and financial reports.
  11. Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
  12. Ability to communicate effectively in oral expression.
  13. Ability to exercise sound judgment.
  14. Ability to exercise discretion in handling confidential information.
  15. Ability to deal tactfully with others.
  16. Ability to establish and maintain harmonious working relationships with others.
  17. Ability to work independently.
  18. Ability to work in a team setting.

Desired Qualifications:

Experience with Accounts Payable
Experience with automated accounting systems
Technical aptitude to work within automated systems

Equivalency Statement
Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.

 


Additional Information:

Campus Title: Accountant I - Accounts Payable
Salary: $51,201 - $71,952

Note: an appointment made from outside the bargaining unit will be at step one entry salary unless the collective bargaining agreement provides otherwise.  

Grade: 15
Employee Status: Full Time
Benefits: Yes
Hours per Week: 37.5
Number of Weeks: 52

Mount Wachusett Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Affirmative Action Officer and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

 


Application Instructions:

Candidates for employment should be aware that although the COVID 19 Vaccination Requirement Policy is no longer in effect, all Community College students, faculty and staff are strongly encouraged to be up to date with vaccination against COVID-19. For additional information related to the status of the COVID19 Vaccination Requirement Policy, please visit: https://mwcc.edu/covid/

The following documents are required:
1. Resume
2. Cover Letter

Anticipated Effective Date:  August 2024

Priority will be given to applications received prior to August 8, 2024

Applications will continue to be accepted until the position is filled.

Candidates may be subject to employment screening to include both a Criminal Offender Record Information (CORI) request and a Sexual Offender Registry Information (SORI).