Data Entry Representative
AIS POSITION DESCRIPTION FLSA: Non-Exempt
Data Entry Representative Full Time Hourly
POSITION TITLE: Data Entry Representative
REPORTS TO: Director of Customer Service Operations
DATE: 06/10/2023
FUNCTION
Enter all new Purchase Orders into the system from both eOrders and Order Entry mailbox for your assigned territory. Work closely with the CSRs you are assigned with. Must be able to organize your workload, follow-up daily on pending items, and work to complete all new Po’s within 24-48 hours of receipt. Accuracy is a must.
RESPONSIBILITIES
1. Find correct Bill To for each new PO, enter into the system accurately, using our programs and discounts as applicable.
2. Double-check all Bids prior to convert to live orders.
3. Save all pertinent documents to the folder, including original PO and supporting documents, as well as your final packet to include your manual double-check.
4. Open Bid Report is run 2x per week and will be sent to you to advise on your open bids. Response due same day.
5. Cross-train for switchboard to be available for coverage when needed
6. Make any changes needed to orders, follow through with Order Change Forms to the factory and saved to folder.
7. Save all signoffs to appropriate folders, review for changes needed by the CSR before filing (send to CSR when needed)
At AIS, we have a strong set of values that guide our business and help us align with our customers.
We listen to our Customers. We rely on our Employees. We honor Integrity. We embrace Continuous Learning. We lead with Design. We create Value. We work to make the World better.
EEO/AA Statement
As an EEO/AA employer, AIS will not discriminate in its employment practices due to an applicant's race, color, sex, pregnancy, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, protected genetic information, age, disability, marital status, veteran status, religion, height, weight, other protected group status, or any other basis protected by the laws where we employ people.
This organization participates in E-Verify Employment Eligibility Verification.
AIS is a Federal Contractor and required to comply with Executive Order 14042. This means that all employees of AIS must (a) be vaccinated, (b) have a medical exemption, or (c) have a religious, moral or ethical exemption that meets EEOC requirements. As a condition of employment, you must meet one of these three requirements at the time of hire or within 60 days of your initial employment date.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by members assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
